Charities Buying group is now working with Dukefield Procurement, who specialise in framework management. After a careful selection period we decided they were the best suited to help us with providing our members such a unique opportunity. Helping us build our own print framework that has some of the biggest names in the industry.

In short, it is a list of one or more suppliers who have been awarded a place on a formal purchasing agreement following a compliant procurement exercise. Each framework sets out the rules that define how you can make purchases.  An establishment can then select their requirement without the need to carry out a lengthy procurement exercise.

For the Charities Buying Group Multifunctional Devices and Associated Digital Solutions framework several elements have been assessed such as pricing, product/service quality, KPI’s and social value.  This means that you benefit from an overall best value for money solution, whilst saving time.

The history of the Multifunctional Devices (MFD) marketplace is littered with examples of charities who have found themselves paying multiple time the actual value of devices over a contract period, or locked into contracts beyond the effective life of the agreement. CBG’s framework was brought to market by a team with over 25 years’ experience of creating MFD framework contracts, with consideration given to the needs of the charities market. There are many “traps” in standard commercial contracts that have been mitigated to better support your industry, examples include:

• A3 pages at the same price as A4
• Lease and service prices fixed for the contract length
• Zero cost to return devices at the end of the contract
• No up front lease admin fee
• No settlement cost for service when terminating early
• No extra quarterly lease payments on first/last day
• Options for sanitising returned devices of data
• Mono and colour toner included
• Built in contract flexibility to assist with reorganisation or loss of funding.

And all of these at the best prices with supply and advice from established, trusted suppliers. Experience tells us that many charities enter into agreements and only find that these added benefits would have saved them substantial costs when it is too late.

Whilst the prime focus of the framework contract is MFDs, printers and associated software, it also encompasses other elements of digital document communication. This means, either separately of as a joined-up project, your contract could expand to cover:

• In-bound/out-bound mail
• Off-site scanning
• Internal digital document workflows
• Off-site print
• Document management solutions
• Audio visual solutions

Take advantage of a free examination of your processes and costs, to better design your document strategy and make it for purpose for the future.